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Meetings Manifesto

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Meetings Manifesto

Redefining the Way We Meet

Your company’s success depends on collaboration. But when meetings are frustrating, due to poor spaces, weak technology, or ineffective behaviours, productivity suffers. Many leaders try to fix one issue in isolation, but a holistic approach is essential.

The Amicus Meetings Manifesto is here to guide you through integrated solutions that bring mindset, behaviour, spaces, and technology all together.

How many meeting rooms do you need?

Watch the Meetings Manifesto Video Series

We’ve curated a powerful video series that explores the future of meetings. Whether you’re looking to enhance engagement, optimise space, or integrate cutting-edge technology, these expert-led discussions offer practical strategies to make every meeting more effective.

How to Create Meeting Rooms that Genuinely Perform

Poor meeting rooms create frustration and inefficiency. Whether it’s weak audio, malfunctioning technology, bad acoustics, or poor layout, these factors can make meetings ineffective and painful.

Our experts, Paul Simmons, Head of Technology and Annelie Xenofontos, Head of Design, take a deep dive into the common issues businesses face and offer practical solutions.

From quick fixes to full-scale refurbishments, this video provides clear guidance on how to transform dysfunctional spaces into high-performing meeting rooms.

Get our Meeting Room Experience Guide

Creating Quality Moments of Collaboration

Many businesses focus on the quantity of office time rather than the quality of interactions. But true collaboration happens when people have meaningful, high-impact moments together.

In this video, Dr. Sophie Fenton, Senior Workplace Strategist and Annelie Xenofontos, Head of Design, share the science behind face-to-face connection and how these moments translate into more effective virtual collaboration.

We also explore how office design can enhance these experiences, from creating soft spaces to using biophilic design elements. 

Optimising Your Meeting Room Stack with Data

Are your meeting rooms meeting your needs? Many offices struggle with the wrong mix of spaces, leading to inefficiency and frustration.

Lisa Justice, Senior Workplace Strategist, examines real data on meeting room usage and shares insights on how to get the right balance of rooms for your business.

Whether you need private spaces for one-on-one calls, large conference rooms, or flexible collaboration areas, this video provides a data-driven approach to optimising your meeting spaces.

How many meeting rooms do you need?

How Much Do Genuinely Great Meeting Rooms Cost?

Is a well-designed meeting space worth the investment? Many businesses struggle with outdated, ineffective meeting spaces, fearing that an upgrade will be too expensive.

In this discussion, Paul Simmons, Head of Technology, and Ashley Walton, National Client Solutions – Pre-Construction, explore what makes a meeting room genuinely great, from cutting-edge technology to ergonomic design, and break down the real costs involved.

The truth is, a well-planned investment in meeting spaces can pay off in productivity, engagement, and long-term savings.

Meeting Rooms as a Service: A Smarter Solution

Did you know that businesses can now refurbish and manage meeting rooms as an operational expense?

In this episode, Mike Mobilia, Head of Finance, explains how businesses can switch to a Meeting Rooms as a Service model, removing the financial and operational burden of maintaining collaboration spaces.

Instead of large capital expenditures, companies can adopt a flexible, subscription-based model that keeps meeting rooms functional, up-to-date, and fully supported.

Get our Meeting Room Experience Guide
Steve Collis Amicus Australia

Steve Collis

Head of Implementation - Professional Services, Marketing, Technology, Quality & Process
Annelie Xenofontos at Amicus

Annelie Xenofontos

Head Of Design
Lisa Justice at Amicus

Lisa Justice

Head of Employee Experience / Senior Workplace Strategist
Ashley Walton Amicus

Ashley Walton

National Client Solutions – Pre-Construction
Dr Sophie Fenton at Amicus

Dr Sophie Fenton

Head of Leadership, Learning & Talent / Senior Strategist: Workplace & Education
Paul Simmons of Amicus

Paul Simmons

Head of Technology
Mike Mobilia Amicus Finance

Mike Mobilia

Amicus Finance Director

Your Meeting Room Planning Toolkit

Meeting Room Calculator Mockup Transparent background with borders
Start your Meeting Room Calculation

How Many Meeting Rooms Do You Need?

The Meeting Rooms Calculator will provide you with an initial estimate for sizes and quantities of meeting rooms to suit your business. It takes just 2 minutes and is completely free. 
Meeting Room Guide Mockup 2
Get the Meeting Room Guide

Make Every Space Count

Don’t let poor meeting room design hold your team back. Get the practical steps to make confident, data-backed decisions. Download the guide and take the guesswork out of workplace planning.
TaaS Guide
Get the Meeting Room Experience Guide

How to Optimise your Meeting Room Experience

In this guide, we share the Workplace Tech-as-a-Service model and what it can achieve for your business. Crafting the perfect meeting room experience for your people takes only 9 steps! 

Client Success Stories

“I can highly recommend the entire Amicus team. The professionalism, knowledge and expertise were exceptional. Transitioning from planning and design to execution was seamless. The trust amongst the team was instant.”

Rose Violi Executive Assistant & Office Manager
Siemens Gamesa

“The strategy was well received. It was a novel way for everyone to provide input which is key to change and bringing people on the journey.”

Kevin O'Sullivan Director of Campus Operations
University of Queensland

“I have been working with Amicus for 10+ years and can confirm they are my 'go to' trusted partner who deliver an exceptional design on time and within budget every time. I wouldn’t hesitate to recommend them.”

Surinder Kaur Asia Workplace Resources Area Manager
Nokia

“Healthineers knew how important this integration would be in their new workplace in a hybrid model and to have a dedicated team under the Amicus arm was extremely helpful.”

Rowena Cooke Management Assistant
Siemens Healthineers

Get In Touch

From strategic planning to innovative design and seamless fitout, we have the vision and expertise to transform your workplace. Harness the power of our end-to-end office fitout services today.
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